Top 5 Industries that need Document Management System
In every office, there’s the need to pay per paper, per printing, per ream, per delivery, per copy, per cartridge, per folder, per room and everything that we put paper in, there are corresponding expenses!
In every industry we enter, in every office we have been, there’s always paper to write on, photocopying machines to make copies, folders to gather all that paper, filing cabinets to store all that folders and of course, stock rooms to keep those filing cabinets in one location to avoid misplacing all types of documents.The process of retrieving data manually is very time-consuming and costly. But what if that process can be trimmed down into just two steps? Simply scan all papers and store it in a place that literally doesn’t occupy any physical space!
Clearly, all industries need a document management system (DMS):
As defined by AIIM – “Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of adocument scanner.”
Here are the top 5 industries that need document management system BADLY.
People working in this industry greatly depend on shipment information. From ordering, delivering and receiving of the goods, they need all the necessary documents involved in the process. But with a DMS fully-installed in their infrastructure, they will be able to streamline and automate their workflow; access, share and monitor documents such as, shipping documents (dispatcher, receiver, status of goods); proof of delivery of critical goods; proof of receipt, employee documents (new hires); training documents and customs-related and supply chain requirements.
In this industry, not only hospitals, clinics and health centers use patient information but also pharmaceutical companies that manufacture and distribute the meds for their patients or clients. When it comes to the approval of manufacturing and distributing, those meds have to be registered and checked for product safety and compliance at regulatory agencies and that means loads of data are needed.
As for this industry, the use of paper can be reduced and the workflow can be streamlined. All public documents — especially government requirements — can be easily provided to citizens. All highly confidential documents will be secured by encryptions. Only authorized users will be allowed to access, retrieve and view such materials. As we know, from hiring to firing, procuring to contracting, all processes of government organizations need a lot of paperwork. Every document is to be forwarded, revised and sent for approval a lot of times before a decision is finally reached.
There’s always records of the students, from enrollment to graduation. Even for the employees of the institution, their tenure have records. HR forms, student transcripts/records, state education standards compliance documents and curriculum records all need to be secured and centralized so they can be easily and instantly accessed.
Spreadsheets are an accountant’s babies. All invoices, receipts and all other transactions are recorded and stored. With a DIS they will be able to mitigate the threat of misplaced or destroyed key documentation and client data, protect the company from internal and external violation of sensitive information. Client orders, supplier invoices, credit notes, delivery receipts, payroll and HR documents and client feedback can all be captured and stored.
For each industry, the features of Enadoc can be highly utilized for these will help automate and streamline workflows. Find out about the main features of Enadoc here.