enadoc-1.5-pauline-castillo

Enadoc 1.5 Launch – Features, Updates, and Modifications

 

Enadoc version 1.5 showcases new features, modifications and updates to improve functionality and user experience.

 

New Features

 

  1. Generating Smart Tags

This feature helps users to extract texts from documents and add them as tags. All the documents in My Workspace will automatically undergo OCR (Optical Character Recognition) and text analysis process. Analyzed texts will be available as Smart Tags and the user can select required smart tags when uploading documents. The status of this process is indicated with a corresponding color on the bottom left portion of each document thumbnail.

 

Capture

 

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After combining the documents, a PDF file will be created automatically. The PDF file will then undergo another OCR and text analysis process and the new status of the document will be displayed.

This process is only available to Enadoc document viewer-supported file formats such as JPEG, TIFF, PNG, PDF, JPG, BMP, and GIF (gifs will be displayed in purple). Unsupported files will be indicated with a gray icon color (see the table above).

When transferring documents to Enadoc Library from the My Workspace, users can add smart tags. There are two tag clouds that users can select smart tags from.

  1. Matched Smart Tags – smart tags that are matched with the existing tags in the library.
  2. New Smart Tags – smart tags that are not available in the library.

The selected smart tags are added as user tags to the document.

 

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  1. Single Sign-on with Office 365

Enadoc enables Single Sign-on capability with Office 365 accounts. Users can now register and log in to Enadoc using Office 365 accounts.

Enadoc application has been registered as multi-tenant which can be enabled for other users of Azure AD. The Azure AD users can now use a Single Sign-on access of logging in to Enadoc. After purchasing the Enadoc, the admin or an authorized user of the tenant will be registered in Enadoc and he/she can add other Azure AD users to Enadoc.

The user should be logged in to Azure AD before clicking on ‘Search from Azure AD’. The Accessible User list will be loaded in a pop up panel. Users can be searched by username or by user group.  After adding a selected user, the admin can set up other user settings and save the user. The added user will then receive an email regarding the successful registration.

After being added as Azure users, they can log in to Enadoc using their Office 365 accounts. Once users click on the Office 365 icon, it will display the Office 365 login page and they can log in to Enadoc by entering their Office 365 credentials.

 

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  1. Login alerts – Email notification

In the new Email Notification settings, the user has the privilege of selecting the instance when will they be sent notifications.

In My Settings >> Security, there will be three radio buttons to select from: Every time you log in from other browser, country or device; Every time you log in and Never.

  • Every time you log in from other browser, country or device

This option will be the default setting for all the users. If this setting is enabled, the user will get email notifications when he/she logged in from other browser, country or device.

  • Every time you log in

If this option is enabled, the user gets email notifications every time he/she logs in.

  • Never

If this option is enabled, the user will not get any email notification regarding logging in.

 

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Modifications

  1. Upload documents to My Workspace

From this version onwards, users can upload documents to MY Workspace from the sources below:

  • MFP Connect
  • Enadoc Capture:

Upload

Users can browse a document and upload it to My workspace by clicking the ‘Upload’ button. After uploading successfully, users can be redirected to the My Workspace for transferring documents to Enadoc Library or can go back to Enadoc Capture to capture more documents.

Capture

With this new capture process, users can select the paper source of the scanner and created ‘Capture Profiles’ from the dropdown list to capture documents. Capture settings can be changed according to the preferences of the user. Changes can be saved as modification or as a new Capture Profile. After capturing the document, it can be uploaded to My workspace. A ‘Rescan’ button was added to rescan a particular page. Once upload is successful, the user can be redirected to My Workspace to transfer documents to Enadoc Library or go back to Enadoc Capture for capturing more documents.

  • Mobile Site – Documents can be captured or browsed from mobile devices and upload to My Workspace
  • Enadoc API – New method: ‘Upload To My Workspace’ can be used to upload documents to My Workspace.

Smart tag process is only available in My Workspace. For the smart tags to be more usable, we enabled the uploading of files to My Workspace.

Documents can be directly uploaded to Enadoc with tags from:

  • My Workspace (Transfer documents to Enadoc library from My Workspace)
  • Enadoc Connect
  • Email Import Profile
  • Kofax
  • Enadoc API (Upload method)

To upload documents to Enadoc/My workspace from any of the above ways, the “Capture and Upload Documents” should be approved in the User Groups Functions by the Admin.

 

  1. Capture Profile renamed as Tag profile

The existing ‘Capture Profile’ option was renamed to ‘Tag Profile’ that includes all its functions EXCEPT the ‘capture settings’.

 A new ‘Capture Profiles’ option is designated to contain the ‘capture settings’ alone. This is available in Global Settings which can be set up for the entire system. It contains following settings:

  • Capture Profile
  • Name
  • Color
  • Resolution
  • Paper size
  • Type

Users who have access to ‘Capture Profiles’ from User Groups can create Capture profiles. Created capture profiles can then be accessed by anyone when capturing documents.

 

  1. Merge Advanced search and Global search

Global search and Advanced search are merged and users can now do both functions at the same interface. This function is called ‘Advanced Search’.

Users can click on ‘Find’ button to navigate to the Advanced Search.

It displays all the libraries in the system. Users can select one or a number of libraries at once.

If the user has selected only one library, it will display its indexes which will let you do an ‘index search’. If the user has selected two or more libraries, the user can search the documents by entering a keyword and date and allow you to perform a ‘keyword search’. For one library, the user can perform index search or keyword search.

Note: functionality never changed.

 

  1. DICOM Tags

If the ‘Auto generate user tags’ settings is enabled in DICOM settings, DICOM tags are generated only for the following properties:

  • Institution Name
  • Study Description
  • Patient’s Name
  • Image Comments
  • Modality
  • Manufacturer

 

  1. Enadoc API

As mentioned earlier, Search (option 2) method has been removed from the API. Also, the API V1.0 will be discontinued after 31st of July 2016.

 

  1. Capture

In this version, Capture will be compatible with the following browsers.

  1. Edge 20 or above
  2. Chrome 45 or above
  3. IE 11

 

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