Diagramming for blog - purchase order-02

 

Like grandma’s irresistible spaghetti, which for sure is backed up with a fool-proof step-by-step (secret) recipe, all successful businesses is backed up with an effective business process.  We at Tech One Global sees this indispensable truth and thus, Enadoc was born.

business process is a set of related and structured activities or tasks that brings out a specific goal for a particular customer. Automating business process with Enadoc increases efficiency. But firstly, here’s why we should diagram our business process:

  • Gives us a bird’s eye view and lays out various possible scenarios and corresponding solutions.
  • Provides us with an understanding of our business process and see what needs to be implemented or done.
  • Presents a visual representation that the whole team can look at, agree with, and discuss among themselves.
  • Reduces post-implementation error.

Diagramming a business process is basically done in just three steps:

  1. Create diagram based from initial research.
  2. Collect supplementary resources to back up initial research.
  3. Merge 1 with 2 and create a logical process flow.

There might be times when we have to go back to steps 1 and 2 and refine the process until everyone in the team understands the process. Simply put, post-assessment.

Let’s take a closer look at each step:

  1. Create diagram based from initial research.

This will be the skeleton of the business process. This should be done with the stakeholders’ input and approval so that the initial high-level steps in the business process can be laid out.

Here’s an example of an initial diagram:

Diagramming for blog - purchase order-01

  1. Collect supplementary resources to back up initial research.

Now that we have the skeleton in place, it’s time for fleshing it out. We will now gather information not just from the stakeholders but from end users as well, and everyone in between. In this step, we will notice practices that are not being done correctly, and practices that need to be continued. We will also notice how things are supposed to be done as opposed to how it is being done.

We may use the following questions as our guide when collecting additional information:

  • What is the main goal of this business process?
  • What prompts the process?
  • What ends the process?
  • What are the necessary activities in each step?
  • Who are involved in each step?
  • Are there any redundancies?
  • Can some part of the process be improved for efficiency?

Don’t be hesitant about making changes to the current process.

  1. Merge 1 with 2 and create a logical process flow.

Now that we have all the necessary information available, we will now lay it out and incorporate them into our initial diagram to make a logical, sensible business process that everyone in the team understands. Note that the diagram at this point must be detailed, fool-proof and complete. Most importantly, this diagram must answer the main goal of the business process itself. If that is not the case, then we might have to go back to step 1 and 2 and reassess the process.

The final diagram will be more detailed like this:

Diagramming for blog - purchase order-02

Think about it: Having Enadoc increases our business’ success by ensuring that the business process answers each set goal. How about going with Enadoc today?