First submitted by Rose Mananghaya on Mon, 03/31/2014 – 02:05
Businesses worldwide are still in the early stage of cloud adoption. What did not change from the start of offering cloud computing as a service was the negative perception that obscure the real benefits of the cloud. This is a bit strange to think that 1.3 billion users of the world don’t even think twice or not even dwell on the disadvantages of using the most popular social networking site, Facebook, which is technically a cloud-based service.
Cloud computing has already existed as an idea as early as 1961. The technology, to put it simply, involves a number of servers virtualized and can be accessed via Internet Protocol (IP). Like electricity, businesses will only pay what they consume.
What businesses, especially small and medium enterprises (SMEs) have to realize is the opportunity for growth that it offers. With SMEs that have limited capacity to invest in IT resources, resorting to the cloud can allow them to save on costs while still driving efficiency in the workplace. In fact, based from the 2013 Cloud Pulse survey conducted by TechTarget, an online IT media-related firm, 73% of respondents indicate cost savings as the top driver for their use of public cloud services.
Our own system, Enadoc, utilizes the cloud through Enadoc on Cloud. It employs Microsoft Azure and Amazon Cloud public clouds to leverage the storage capacity and redundancy that ensures your data will be kept intact amidst disasters. We have carefully considered the factors in selecting our cloud providers. Both providers have established a professional image in the industry with services that comply with the requirements of any enterprise type.
Aside from the ones mentioned, here are some benefits of the cloud and how Enadoc supports these:
With the cloud, your data won’t be lost. Cloud providers offer a highly redundant server infrastructure. In the case of Microsoft Azure and Amazon Cloud, both are certified by the Federal Information Security Management Act (FISMA), which ensures the security of the data under the US federal law.
Aside from this, both cloud providers ensure high availability and disaster recovery requirements with geo replication. Both Amazon and Microsoft provide secure cloud setups in different geographies, ensuring that the data is secure, accessible, and backed up from all locations. This means that when one location fails, data can be retrieved from another location.
Security. Enadoc on Cloud has two types of security: built in Enadoc through hexagonal security and security on the cloud. Enadoc is protected with 256-bit Advanced Encryption Standard (AES) Encryption, which is more secure than 128-bit. This type of encryption is so secure that it would take a week to even crack a 40-bit encryption. Moreover, it adds three more security methods – dynamic watermarking, document class, and security levels on top of passive and active security, which are standards in traditional document management systems.
In terms of the cloud, Microsoft Azure and Amazon Cloud’s datacenters comply with key industry standards such as ISO/IEC 27001:2005 for security. Amazon Cloud also employs AES 256-bit encryption to ensure your data won’t be lost. With these security measures, your data can’t be accessed by unauthorized users outside your organization.
Work beyond the office. With a system that runs on the Web, a company can work using a tablet, smartphone, and a laptop wherever and whenever. Imagine going to another country but needing to access important files – you can do so by just going online. Plus, within Enadoc, you can share documents easily without the need to download a file and e-mail it to another person.
This drives the productivity of an organization beyond the office, allowing them to accomplish and collaborate more.
Cost savings. There are two ways a customer can save with Enadoc on Cloud – one is with the cloud service and another from the Enadoc document imaging system itself. The cloud service can help SMEs significantly slash operations cost, especially when the required hardware, software, and maintenance are taken care of the provider. The two costs that the organization need to invest in are the cloud subscription and Internet connectivity, which is getting cheaper through the years.
Pair the cloud with Enadoc and you get more savings. With hardware, software, and maintenance out of the equation, organizations can further slash cost by not renting a storage area for physical documents with all the documents digitized. Furthermore, an organization can do away with hiring someone to manage access to the documents as managers and other employees of an organization can have access to the system.
Investing on the cloud is perhaps the most sensible decision for SMEs today. Maybe for businesses, it’s just a matter of shifting perspective to seeing the benefits and demystifying the potential security risks through intensive research.